Office Administrator (m/f/d) (50% Part Time - flexible arrangement)

Allianz Digital Health (ADH) is a Munich, Germany based 100% subsidiary of Allianz SE aiming at the modernization and digitization of global Allianz health entities by providing technical excellence at scale. ADH offers these entities digital and data-based health services on a modern IT architecture to support their core insurance processes and health specific services alike. The company strives for rule breaking approaches in health insurance and a completely new experience for its customers and, ultimately, their end customers and business clients.

In this dual role, you are the backbone of our physical workspace. You ensure that our office runs like clockwork while taking full ownership of our Occupational Health and Safety (OHS) standards. You will be the central point of contact for all infrastructural topics and the guardian of our legal compliance regarding workplace safety, ensuring our around 50 employees can work in a safe, healthy, and motivating environment.

Tasks

Office Administration & Operations

• General Operations: Oversee day-to-day office logistics, including managing office supplies, equipment, and facility maintenance.
• Vendor Management: Maintain general office files, including vendor contracts and service provider relationships.
• Culture & Events: Organize company events and team-building activities; plan and implement initiatives that promote a positive and vibrant work environment.
• First Impression: Act as the face of the office, ensuring a professional atmosphere for employees and guests.

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Occupational Health & Safety (Arbeitssicherheit)**

• Safety Officer (SiBe): Act as the designated Safety Officer, ensuring all legal mandates are met and documented (including regular SiBe training updates).

• Workplace Improvements: Implement physical office changes as required by the ASA (Arbeitsschutzausschuss)

• Training & Drills: Create and deliver a custom ADH safety training module for all staff.

• Conduct annual fire drills ( Feueralarmübung ) and perform safety briefings for new employees throughout the year.

• Ensure all training evidence and documentation are kept up to date for legal audits.

• Certification Management: First Aiders, Fire Safety Assistants, Safety Officer: Ensure certifications are renewed according to regulation

Requirements

• Education: High School diploma (Abitur) and relevant university degree or vocational training
• Experience: 2 or more years of experience in office administration, executive assistance, or a related role.
• Safety Expertise: Prior experience as a Sicherheitsbeauftragte/r or a strong interest in becoming the expert for occupational health and safety (we support your certification).
• Mindset: Highly organized, proactive, and "hands-on." You see what needs to be done—from a broken coffee machine to a blocked fire exit—and you fix it.
• Diligence: High attention to detail, especially regarding the documentation and evidence required by German safety laws.
• Tech Stack: Proficient in Microsoft Office (Word, PowerPoint and Excel)
• Languages: Excellent written and oral communication skills in English and German (German is critical for dealing with local authorities and safety regulations).

Benefits

• The Best of Both Worlds: Enjoy Allianz Group benefits while working in a start-up culture with flat hierarchies and fast decision-making.
• Real Impact: Your work has direct business impact, and you will see the results of your initiatives live in markets across the globe.
• Flexibility: Balance your work and other commitments with flexible working hours and the chance to regularly work from home.
• Team Environment: Work in a fun, diverse and international team of highly motivated colleagues who support each other and celebrate successes together.

We are looking forward to your application!

We are located in Munich-Riem (Willy-Brandt-Platz 3; Messestadt West U2)