Senior Procurement and Automation Manager (d/f/m)

Personio's intelligent HR platform helps small and medium-sized organizations unlock the power of people by making complicated, time-consuming tasks simple and efficient. Our team of 1,500 Personios is building user-friendly products that delight our 15,000+ customers and their 1.5 million employees. Ready to make an impact from day one?

This role requires 3 days per week in the office and is based in Munich or Dublin.

The Role: How You'll Make an Impact

Create real value with your subject-matter expertise. Tackle interesting challenges and partner closely with departments across Personio to drive operational excellence. Join us to make a significant impact on the next phase of our scaling journey, together.

As Senior Procurement and Automation Manager, you'll drive productivity and efficiency across the entire Finance and Legal organization by leveraging AI, automation, and low-code/no-code solutions. Strategically positioned within Procurement, you'll have a holistic view of financial operations while acting proactively across the Finance and Legal landscape. Your core mission is to identify improvement opportunities and lead the implementation of effective automation solutions that reduce costs, eliminate friction, and save workload.

Role Responsibilities: What you'll do

• Automation Strategy & Implementation: You identify, prioritize, and implement AI, low-code, and no-code solutions across Finance and Legal, measuring impact through productivity gains, cost reduction, and workload savings.

• Process Improvement & Partnership: You partner across Finance and Legal to understand workflows and pain points, conceptualizing and building automated processes that fit existing technical setups while minimizing new infrastructure needs.

• Technical Leadership: You provide hands-on expertise to design, build, test, and scale automation solutions, leading implementation when solutions are purchased and ensuring continuous improvement.

• Enablement & Training: You create and deliver training programs, workshops, and materials that empower teams to maintain automated workflows, spot opportunities, and effectively use AI tools in daily operations.

• Build vs. Buy Decision-Making: You lead assessments for automation and AI investments, emphasizing internal capabilities to maximize existing investments and avoid unnecessary spend.

• Vendor & Cost Management: You manage vendor relationships for low-code/no-code platforms and AI services, including commercial negotiations, renewals, and licensing optimization to ensure cost-efficiency.

• Cross-functional Translation: You act as a bridge between business users and technical teams, translating needs into automation requirements and ensuring solutions are scalable, secure, compliant, and aligned with company goals.

Role Requirements: What you need to succeed

• You have a proven track record of 5+ years in process automation, procurement operations, or a related field with hands-on experience in AI, low-code/no-code solutions (n8n, Make, Workato)), and automation tools.

• You possess a strong technical foundation with solid understanding of AI/ML concepts, NLP, and automation technologies , and can translate business needs into technical requirements for scalable solutions.

• You have exceptional communication skills , simplifying complex topics for diverse audiences and creating clear technical documentation that drives adoption across teams.

• You demonstrate system-level thinking , identifying leverage points for process improvement and using strong analytical ability to measure and report impact.

• You manage stakeholders at multiple levels , collaborating and influencing across teams and seniority levels to drive alignment and achieve desired outcomes.

• You are comfortable with ambiguity and ownership , managing your own agenda, prioritizing impact over output, and making autonomous decisions in a fast-paced environment.

• You bring strong project management expertise using Agile or similar methodologies , with proven ability to conceptualize, implement, and scale automation solutions from start to finish.

Why Personio

Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values-driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

At Personio, we value in-person collaboration while also offering flexibility. This role is office-based, with 3 days per week required in your contracted office location. The remaining days can be worked from home or in the office if you prefer. In addition, you’ll have 20 Flex Days per year to work remotely from other locations.

Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:

• Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity

• Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years

• Make an impact on the environment and society with 1 (fully paid) Impact Day

• Receive generous family leave, child support, mental health support, and sabbatical opportunities

• We enjoy gathering for meals, cultural initiatives, and events like local Summer Sessions and year-end celebrations. There's also healthy snacks, drinks, and a weekly catered lunch