Workplace & Engagement Assistant (f/m/d)

IDnow is a leader in digital identity and fraud prevention in Europe with a mission to transform trust into the most powerful asset in the digital world, empowering enterprises with AI-driven, SaaS-based identity solutions that deliver scalable security, adaptive compliance, and real-time fraud prevention . Through its broad portfolio of digital identity and fraud prevention solutions, IDnow establishes, maintains and enriches trust throughout the customer journey, ensuring businesses can confidently and securely operate while leveraging digital identity to drive growth, security and scalability.

The company has offices in Germany, United Kingdom, Romania and France , and is backed by renowned institutional investors, including Corsair Capital and Seventure Partners. Its portfolio of international clients spans a wide range of end markets including financial services, telecommunications, travel & mobility, gaming, and other industries.

This position is based in Munich, Germany.

This is a limited, part – time contract (20 hours per week).

We are looking for a hands-on, creative, and people-oriented Workplace & Engagement Assistant (f/m/d) to join our Munich team . In this role, you will be at the heart of our office operations, keeping things running smoothly, creating a welcoming environment, and helping to bring our IDnow culture to life.

You will also play a key part in an exciting upcoming office relocation in Q1 2027, making this a unique opportunity to shape the future of our Munich workplace.

Key Responsibilities

• Support all operational tasks related to our upcoming office relocation, including both the preparation and execution of the move
• Provide on-site supervision of contractors and suppliers during the fit-out phase (technical trades,furniture, painters, and renovation works)
• Maintain operations at the current office as needed during the transition period-two locations will need to be managed simultaneously
• Remain on-site at the existing office location after the move to oversee contractually obligated reinstatement and maintenance works
• Keep our Munich office running smoothly by supporting day-to-day operations — from assembling furniture and managing deliveries and outgoing shipments to handling ad hoc tasks
• Ensure tidiness and cleanliness of all common areas, including coordination with our cleaning company
• Play an active role in maintaining a safe, compliant, and welcoming office environment in line with IDnow’s standards, including work regulations and occupational health & safety requirements (e.g. DGUV testing)
• Be a reliable on-site point of contact for employees, helping to address and resolve workplace needs quickly and professionally
• Bring your own creative ideas to the planning and execution of internal events, team gatherings, and community activities that strengthen IDnow’s culture
• Actively contribute to a positive workplace atmosphere in Munich through fresh ideas for employee engagement and internal communication initiatives
• Get involved in global workplace and community projects as needed

Preferred Experience

• 2+ years of experience in office management, workplace experience, community management, event management, or hospitality
• Hands-on attitude with a practical, can-do mindset — comfortable rolling up your sleeves when needed
• Strong communication and interpersonal skills
• Excellent organisational abilities and attention to detail
• Proven ability to manage multiple tasks independently in a fast-paced environment
• Experience in planning and executing events or community activities, with a flair for creative ideas
• Fluent in German and English
• Must be based in Munich with regular on-site presence required
• Experience with office relocations is a plus
• Background in tech, fintech, or scale-up environments is a plus
• Strong alignment with IDnow’s values: teamwork, trust, accountability, excellence, and curiosity

Perks & Benefits

• Health & Wellbeing: Use your full access to the mental health platform nilo , including 1on1 sessions.
• We value personal and professional development: make full use of Udemy , our training platform with 24/7 access and unlimited content/course consumption incl. certification.
• We make your remote work comfy: we provide support on equipment and offer flexible working hours.
• We value collaboration & love to come together: regular onsite gatherings, internal initiatives and summer parties to connect outside of work.
• May your family require your attention or other reasons apply: use the benefit of our paid special leave days.
• Enjoy the possibility to combine work with a longer stay at your holiday destination or extend a weekend with our Workcation possibilities.
• In addition to the perks & benefits above, we offer specific benefits that differ between our locations.

IDnow applies the principles of non-discrimination and equality: We strive to establish, maintain, and promote an open and inclusive recruitment process and working environment by respecting the principles of equal opportunities. Including but not limited to: race or ethnic origin, religion or convictions, gender identity or expression, citizenship, marital status, disability, age, or sexual orientation.