Office Manager for Reception and Preparatory Accounting

GAF AG is an internationally successful company that specialises in cross-platform geoinformation solutions and the development of innovative earth observation applications. In addition to receiving and procuring satellite-based earth observation data, GAF holds a leading position in the areas of data processing and geo-consulting due to its 40 years of expertise. With an international and interdisciplinary team of experts, GAF sets standards for geospatial consulting, cloud- and AI-based data analysis, and satellite-based monitoring of the environment and natural resources in Europe and around the globe. To further strengthen our team at our headquarters in Munich, we are now currently seeking a committed Office Manager for Reception and Preparatory Accounting In our reception area, you'll be the first person our guests and suppliers meet – and your warm, professional presence will set the tone for every interaction. You'll take ownership of a wide range of internal services that keep our daily operations running smoothly, working closely with both colleagues and external partners. Beyond your front-desk duties, you'll also support our finance team with essential preparatory accounting tasks. Expect an open, collaborative workplace in a dynamic and international setting where your contributions truly matter.
Reception & Office Coordination Responsibilities: Answering and directing phone calls, managing incoming/outgoing mail and courier deliveries Greeting visitors and coordinating hospitality arrangements Organizing business trips and visa procurement in collaboration with our travel team Monitoring and restocking office and kitchen supplies Managing our company apartment: planning occupancy, ensuring equipment needs are met, maintaining standards (with support from our building technician) Supporting the onboarding experience by introducing new team members to our office systems and culture Coordinating with our cleaning services for both the office and company apartment Your tasks in the area of preparatory accounting: Recording and entering incoming invoices into our ERP system Handling petty cash and related documentation Assisting with travel expense reporting
Completed commercial vocational training or equivalent qualification Initial experience in office management or as an executive assistant is an advantage Structured, self-reliant and solution-focused working style Friendly, professional demeanor paired with a strong sense of teamwork Excellent communication and organizational skills High level of reliability, discretion, and dedication Willingness to handle routine tasks competently while staying open to new responsibilities Genuine interest in improving and optimizing existing workflows Confident user of standard MS Office applications Very strong command of both German and English (written and spoken at CEFR level C1–C2) Desirable knowledge: Knowledge of another foreign language (e.g. Italian or Spanish) Class B driving licence
A responsible and varied role in one of Europe's leading geo-information companies Comprehensive support in familiarising yourself with your professional role Training and development – because your experience and knowledge count A respectful, friendly and modern working environment in a multi-national team of committed colleagues and a leadership style based on trust An attractive location with perfect public transport connections and great options for outdoor and recreational activities in the direct vicinity Various additional benefits, e.g. public transport contribution (job ticket), company pension scheme (optional), travel health insurance (worldwide), occupational health management, and much more Further information: Full-time, 40 hours per week and starting at the earliest possible date.
Initially limited to 2 years, with a subsequent option for a permanent contract.