Office Manager

About SE3
SE3 Labs builds Spatial AI by combining 3D computer vision and large language models (LLMs). Ultimately, our AI will solve the spatial Turing test: It will be able to answer any question about 3D data that a human analyst could answer. Spatial AI will unlock tremendous value in industries like construction, smart infrastructure, smart factories, and defense. As our long-term vision, our spatial AI is a crucial building block for enabling LLM-controlled humanoid robots.

• Our team consists of computer vision experts and repeat founders, who have worked with Elon Musk at Tesla and at Nvidia, KPMG, Bosch, and Artisense. Daniel is the president of the European Computer Vision Association.

• Within our first year, we have secured mid-six-digit revenue and aim for seven-digits in 2025.

• We are a dual-use tech company selling to civil customers and the German armed forces. We will expand internationally in the next six months.

About the Role
As Office Manager at SE3 Labs, you will be the operational backbone that keeps our fast-moving company running smoothly. You will own essential administrative processes, support leadership in day-to-day operations, and ensure that the team can work with focus and speed. Your work directly contributes to building one of Europe’s most ambitious AI companies.
You will work closely with Michael (Chief of Staff) and Lukas (Founder & CEO) , gaining insight into how a deep-tech company operates from the inside.

Your Responsibilities

• Own daily administrative workflows: including invoice and document management, vendor coordination, and handling internal approvals.

• Coordinate logistics between our Munich office and testing facilities: ensuring smooth operational processes for hardware, equipment, and prototypes.

• Support our R&D grant reporting: preparing timesheets, collecting team input, and helping maintain clean compliance documentation.

• Plan and execute team events and offsites: play an active organisational part for the team culture by planning and organising the team events

• Lead our merchandise initiatives: from new drops, supplier management and inventory handling, you make sure that our employees represent SE3

• Serve as a trusted partner to leadership: helping the CEO and Chief of Staff run an organized, high-performance company.

What You Bring

• Must have: Native German and strong conversational English .

• Exceptional attention to detail and a structured, reliable way of solving problems.

• A hands-on execution mindset: you enjoy getting things done and keeping core processes running.

• Proactiveness and ownership : you see what needs to be done and drive it end-to-end without being asked twice.

• A positive, energetic attitude and the ability to work in a dynamic, fast-growing scale-up environment.

Perks & Benefits

• 31 days of paid leave: We offer 30 days of annual leave, plus an extra day off to celebrate your birthday.

• Team activities: We organize at least 2x company offsite per year. The last one was at ECCV in Milan and the next one will be in Greece.

• Fitness and Well-Being: Through our partner E-GYM Wellpass, we offer you access to a comprehensive fitness program — including premium gyms, climbing, and much more.

Process

1. Intro Call (virtual, 30 minutes with Michael, Chief of Staff): This is our chance to get to know each other. We’ll discuss your background, your motivations, and why you’re interested in SE3 Labs. You’ll also learn more about our mission, the role, and the team.

2. 2nd Interview (virtual, 30 minutes with Lukas, CEO): During this call, we dive a little deeper on the role and our CEO also wants to get to know you personally

3. Onsite visit: Here, we will go through some responsibilities together as we want to understand how you approach them

4. Dinner/lunch (in person): We would love to get to know you in person and tell you about how we work at SE3.