Team Assistant

We’re looking for a proactive and highly organised Team Assistant to join our growing team in Germany. You’ll play a key role in keeping the office running smoothly, while supporting the wider team with a range of administrative, research, and coordination tasks.

This is a varied and hands-on role, perfect for someone who enjoys taking ownership of their work, solving problems, and being a helpful presence in the day-to-day life of a busy office. You’ll be working closely with colleagues across departments, so collaboration, communication, and attention to detail are essential.

What you’ll be doing:

• Setting up internal strategy days, offsites, and helping manage HubSpot event pages and email marketing campaigns.

• Providing reliable, flexible support across projects and tasks as needed - from desk plans to light data entry.

• Ensuring the office is well-stocked, tidy, and functional - including ordering supplies, managing breakfast and refreshments, and handling basic landlord communication.

• Handling incoming invoices, organising correspondence with German authorities (e.g. social security), and liaising with HR and accounting teams in London when needed.

• Managing travel arrangements for the team, including BahnCard setup, bookings, loyalty schemes, and reimbursements.

• Coordinating website changes with our London team and helping with translations or updates for new topics and team members.

• Supporting the Managing Director and team with desk research (e.g., new markets, investor types, asset classes) and contributing to internal presentation preparation.

What we’re looking for:

• Experience: Some prior experience in a team assistant, administrative or office coordination role.

• Language Skills: Native-level German with fluent English (spoken and written), able to communicate clearly with colleagues and industry contacts is essential.

• Organisation: Reliable and detail-oriented, with the ability to prioritise tasks and juggle multiple deadlines.

• Technical Proficiency: Comfortable with Microsoft Office and open to learning tools like HubSpot.

• Communication: A clear communicator who’s confident working with different teams and managing external correspondence.

• Initiative: A self-starter who notices what needs doing and gets the job done!

Meet Citywire

We cover - and connect - all sides of the $100 trillion global asset management industry - through our news, events and insights.

At Citywire, we uphold a culture rooted in honesty, integrity , and fairness , where every voice is valued and heard. Our culture promotes constructive dialogue and collaboration on a global scale.

Join the team at the Heart of Wealth.

Our perks:

• Generous holiday entitlement: 30 days per annum in addition to public holidays.

• Flexible working options.

• €600 annual allowance for well-being activities or gym memberships, with assistance available for monthly or annual costs.

• Eye-test and glasses allowance.

• Deutschlandticket

Citywire is an equal opportunities employer.