Executive Assistant (m/f/d)

About the role

We are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to our team. This pivotal role requires exceptional organizational abilities, discretion, and professional judgment while serving as a trusted partner to the senior leadership team. The successful candidate will manage complex schedules, facilitate high-level communication, and ensure seamless day-to-day operations in a fast-paced startup environment. This position offers the opportunity to work at the highest organizational levels while contributing to strategic initiatives and maintaining confidential executive functions.

Your Responsibilities

• Process expense reports, manage executive budgets, and handle financial administrative tasks
• Support special projects and strategic initiatives requiring discretion and professional judgment
• Coordinate high-level meetings, conferences, and corporate events from planning to execution
• Screen and prioritize incoming communications, responding independently to routine inquiries
• Maintain confidential filing systems and document archives with strict attention to security
• Prepare briefing materials, presentations, and board meeting documentation
• Draft professional correspondence and communications on behalf of senior leadership
• Serve as primary liaison between senior leadership and internal/external stakeholders
• Coordinate complex executive calendars across multiple time zones and resolve scheduling conflicts
• Arrange comprehensive domestic and international travel itineraries including visas and logistics

Essential Skills

• 5+ years of executive assistant or senior administrative experience
• Bachelor's degree or equivalent professional experience
• Advanced proficiency in Office tools (Word, Excel, PowerPoint, Outlook)
• International business experience and cultural awareness
• Exceptional written and verbal communication skills
• Demonstrated ability to handle confidential information with complete discretion
• Strong project management and organizational capabilities
• Previous experience supporting C-level executives or board members
• Proven experience managing complex calendars and coordinating travel

Beneficial Skills

• Proficiency in additional languages (Chinese or German)

What we offer

• A dynamic, highly qualified, and diverse team in which your contributions are reflected directly in our products and used by our international customer base
• Flat hierarchies and short decision-making processes
• Exciting and varying tasks for our product portfolio
• Excellent working environment, modern office space, and flexible working hours with the option of mobile working

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 2300 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.