Senior Events & Visitor Manager (all genders)

About Us

STARK is a new kind of defence technology company revolutionizing the way autonomous systems are deployed across multiple domains. We design, develop and manufacture high performance unmanned systems that are software-defined, mass-scalable, and cost effective. This provides our operators with a decisive edge in highly contested environments.

We’re focused on delivering deployable, high-performance systems - not future promises. In a time of rising threats, STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe - today.

About the team

You will be part of the Events/Marketing Team, reporting to the Head of Events.

Your mission

We are seeking an experienced Events & Visitor Manager to design, plan and execute events and trade shows, and organise high-level site visits and delegations at our locations.

The ideal candidate combines strong event management capabilities with experience handling executive-level visitors, international delegations, and complex stakeholder coordination.

Responsibilities

 Executive Visits & Delegations

• Lead the planning and execution of high-level site visits for government officials, military representatives, investors, and international delegations.
• Coordinate end-to-end visitor programs including agendas, security coordination, transport, protocol, hospitality, demos, factory tours, and executive briefings.
• Ensure all engagements reflect STARK’s positioning, operational standards, and strategic priorities.
• Prepare leadership teams for meetings and engagements through briefing documents and stakeholder coordination.
• Act as on-site lead during visits and ensure flawless execution under dynamic conditions.

Events & Exhibitions

• Manage selected international defence and technology exhibitions (e.g. ILA, DSEI, MSC and comparable formats).
• Coordinate booth operations, executive meetings, hospitality formats, side events, and stakeholder engagement activities.
• Support the execution of STARK-hosted receptions, dinners, and closed-door gatherings.
• Coordinate logistics, agencies, suppliers, production, and event materials in collaboration with Marketing and Brand teams.

Operational Planning & Coordination

• Coordinate travel, accommodation, transportation, access management, and schedules for visitors and executives.
• Manage external vendors and service providers including logistics, production, venues, security, and hospitality partners.
• Build scalable operational structures for recurring visits and stakeholder formats.
• Maintain structured documentation, visitor briefings, and post-event reporting.

Qualifications

• 7+ years of experience in events, executive operations, protocol, stakeholder management, or related project management roles.
• Proven experience coordinating high-level delegations, executive visits, or government-facing engagements.
• Experience working within defence, security, aerospace, government, or technology environments is strongly preferred.
• Fluent in German and English with excellent written and verbal communication skills.
• Strong organisational and project management capabilities with exceptional attention to detail.
• Willingness to travel frequently and support international engagements.
• Comfortable operating in fast-moving and high-pressure environments.
• Willingness to travel frequently and support international engagements.

Contact Person:

Sally Grütte-Pad, Interim Lead TA partner via [email protected]