Facilities Operations Manager

About Mindspace

At Mindspace, work doesn't feel like work.Since 2014, we've been creating flexible, design-led workspaces across Europe, Israel, and the US where people - startups, enterprises, entrepreneurs, and digital nomads - can thrive. With over 15,000 members in 45 locations, we blend hospitality, style, and innovation so every space feels alive.

Why you'll love it here

Because at Mindspace, people show up, take ownership, support each other, and keep things moving - even when things change.

Great spaces don't run themselves. At Mindspace, the Facility Operations Manager is the person behind the scenes who makes the whole experience possible - keeping buildings safe, systems running, and standards high so that members never have to think twice about the space they're in. You'll own real problems, build lasting relationships with partners and teams, and see the direct result of your work every day. No two days look the same, and that's exactly the point.

Are you the right Mindspacer?

You're the kind of person who walks into a building and immediately clocks what needs attention. You're systematic but adaptable. You build processes because they work, not because they're comfortable, and you're quick to adjust when circumstances change. You communicate clearly, take ownership without being asked, and know how to get the best out of contractors, colleagues, and landlords alike. When something goes wrong, you're the calm in the room.

What you'll do

• Oversee building systems, maintenance and cleaning across Mindspace Berlin sites - keeping everything running to the standard our members expect
• Build and manage preventive and corrective maintenance programmes, including but not limited to equipment and facilities
• Scheduling work to minimise disruption
• Negotiate with and manage facilities providers, contractors and landlords - holding them accountable on quality, timeline and cost
• Ensure full compliance with local regulations, health & safety standards and lease obligations
• Lead construction projects and new site openings across Germany
• Continuously identify inefficiencies and drive improvements - if a process can work better, you'll make it happen
• Manage security systems, access control, CCTV and related infrastructure across all sites
• Be the first point of contact for facility emergencies - decisive, calm and solution-focused
• Work closely with the Community and Sales teams so the operational backbone supports a seamless member experience

REQUIREMENTS

What we need from you

• 5+ years of experience in Operations
• Background in Facility Management
• Fluent in German and English, written and spoken
• Proven experience managing external vendors, contractors and service providers
• A practical, resourceful problem-solver who moves forward without waiting for perfect conditions
• Comfortable working independently and staying effective when priorities shift fast
• Knowledge of security systems, IT and AV equipment
• Having a hospitality background is a strong advantage
• Proactive, independent and a team player

At Mindspace, we understand that work is more than just a job. That's why we provide our employees with exceptional benefits, such as:

• Generous annual leave allowance
• Meal benefits via a lunch card
• Gift vouchers on birthdays and Christmas
• Subsidized public transport subscriptions
• Engaging team and end-of-year events

If you love making complex things run beautifully, take pride in ownership, and want to be part of a team that genuinely cares about the spaces it creates — Mindspace is your kind of place.

Please submit your application in English.

Mindspace is an equal-opportunity employer.