Executive Assistant (m/f/d)

About the role

We are looking for an Executive Assistant (m/f/d) to provide operational and coordination support to the Executive Office, including calendar management, stakeholder communication, document handling, and travel and event logistics.

Your Responsibilities

• Calendar Management: Manage complex executive calendars, including scheduling across time zones, protecting focus time, and keeping the schedule functional under competing demands.
• Stakeholder Communication: Act as the primary contact point for the Executive Office, handling inquiries from internal teams and external parties, including government officials and business delegates, professionally and with appropriate discretion.
• Document Handling: Oversee the document signing and approval process, ensuring accuracy, confidentiality, and timely completion across relevant parties.
• Travel Coordination: Manage all aspects of international business travel including flights, hotels, visa documentation, itinerary preparation, and on-the-ground logistics.
• Event & Visit Support: Coordinate administrative and logistical support for corporate events, trade fairs, and executive visits, including materials, stakeholder coordination, and reception of visiting senior colleagues at HQ.
• Expense Processing: Handle expense report preparation and submission in line with company policy, ensuring accurate records and timely reimbursement.
• Operational Support: Handle day-to-day practical tasks to keep the Executive Office running smoothly, including managing deliveries, postal runs, and on-site errands as needed.

Essential Skills

• Background: Completed vocational training or degree in office management, business administration, executive assistance, or a comparable field.
• Experience: 2-3 years in an executive assistant, management assistant, or comparable operational support role with stakeholder-facing responsibilities.
• Organisational: Demonstrated ability to manage multiple concurrent demands accurately, including scheduling, logistics, and document coordination, without close supervision.
• Discretion: Working familiarity with handling confidential documents, sensitive communications, and external contacts requiring professional judgment.
• Language Skills: Fluent in German and English, written and spoken.

Beneficial Skills

• Event Logistics: Prior experience coordinating trade fairs, corporate events, or executive visits including materials management and multi-stakeholder coordination.
• International Travel: Hands-on experience with visa processing and multi-leg international itinerary planning across different regions.
• Driving License: Valid driving license for occasional operational support needs.

What we offer

• Dynamic high-tech company combined with financial soundness and world class investors.
• Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.
• Lots of development opportunities in the context of our continued growth.
• Challenging tasks and impactful projects alongside experts that enable professional and personal growth.
• Corporate Benefits Program that covers health, mobility and learning with 100 € net per month.
• Modern office facilites with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment.

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 2300 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.