Service Desk Operator

Serco is the preferred partner for European Institutions and International Organisations, offering ICT services and Contact Centre management across Europe. Our expertise extends from Information System support to consultancy under the government framework, supporting key entities such as the European Patent Office and Executive Agencies. As a leader in Service Integration and Management, we ensure seamless delivery of services across various platforms, embodying our commitment to excellence in every aspect of our work.

We are hiring a Service Desk Operator for European Patent Office in Germany.

Note: The position is offered as a fixed term contract initially, with start date ASAP. Then, there is the possibility for full-time permanent contract.

Key Responsibilities:

• Logging and monitoring incoming customer enquiries office-wide in the Customer Service Management software tool (CSM/ServiceNow®).
• Creating customer contacts in the CSM tool.
• Maintaining the CSM customer database: Regularly eliminating duplicate entries and fix of data quality issues.
• Customer support services for all EPO sites, such as ensuring assignment of an enquiry to the respective expert at the EPO.
• First level resolution of IT-related customer enquiries, such as: o EPO account issues o Two-Factor Authentication issues (2FA, see Glossary) o Online filing products and services such as MyEPO Portfolio, CFP, OLF, OLF 2.0 etc. (see Glossary).
• First level resolution of non-IT related customer enquiries, such as: o General information about non-file related questions such as contact details o Basic navigation on the EPO website (
• Administration of customer enquiries to be handled by Examiners (see Glossary): o CSM case registration o Forwarding the case to the entrusted examiner and their team manager o Case monitoring (reminders, suspension) o Case closure after resolution by the examiner.
• Administration of cases for other units not having a license for the CSM tool: o Case registration o Forwarding to responsible unit o Case monitoring (reminders) o Case closure.
• Customer Feedback: Immediate customer assessment after the call, reporting.
• Reporting, analysis and follow up of customer feedback for continuous improvement.
• Customer sentiment survey after case closure.
• Providing monthly reports and statistics on 1LCEU activities and SLA (Service Level Agreement, see Glossary) KPIs (Key Performance Indicators, see Glossary).
• Incident management: Collaboration with relevant EPO units (technical units, management teams) to sort out issue.
• Close collaboration with EPO’s CSM Technical support team for maintaining workflows and work procedures in the CSM Knowledge database.
• User acceptance testing of new tools and processes related to the services.
• Promote new customer related EPO tools, whenever someone calls about a legacy system.

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

• Advanced proficiency (both spoken and written) in English and German, ideally also in French.
• Professional, empathetic, and efficient support to customers across email. phone, and webform.
• Experience using Customer Service Management (CSM) ticketing systems and CRM customer data tools.
• Ideally previous experience in a customer service, administrative or supportive role, ideally in a multilingual environment.
• Ability to follow internal procedures with a structured and organised approach to deliver consistent service quality.
• Team player that can also work independently and manage their time effectively.
• Strong communication skills, problem-solving mindset, and a customer-first attitude.
• Flexibility to work in a rotating shift schedule.

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the likes of ESA, CNES, EUMETSAT, EUSPA, ASI and NASA. We offer space capabilities across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies across Europe and the globe We work within the heart of the space sector so understand the challenges our customers face. When it comes to recruitment we are experts in sourcing the very best talent within space engineering, earth observation, satellite communications and cyber security. We have placed hundreds of people from post graduates through to C-suite executives into space agencies, satellite operators, manufacturers, system integrators, consultancies, earth observation/remote sensing, launch providers and much more.