Executive Assistant to the President

The European Research Institute (ERI) is part of Huawei’s global research and development network. ERI collaborates with leading universities, research institutions, and industry partners across Europe to advance innovation in information and communications technology.

The Executive Assistant to the President provides high-level administrative and organizational support to the President of ERI Europe. The role ensures efficient coordination of daily activities, communication, and scheduling while supporting interactions with internal departments, international teams, and external partners.

The position requires a high level of professionalism, discretion, and organizational capability in an international working environment.

Join us as a

Executive Assistant to the President (m/f/d)

Your mission

· Executive Support

o Manage the President’s calendar, meetings, and appointments to ensure efficient time management

o Organize and coordinate internal and external meetings, including preparation of agendas, materials, and meeting documentation

o Support follow-up on action items and key decisions

· Coordination and Communication

o Act as a key contact point between the President and internal departments, research teams, and external partners

o Facilitate communication with international stakeholders and headquarters when required

o Support the preparation of documents and meeting materials in English and/or Chinese

· Administrative Management

o Organize domestic and international travel arrangements including itineraries, accommodation, and logistics

o Manage expense documentation and administrative processes in accordance with company policies

o Coordinate visits from internal leadership and international guests

o Maintain organized documentation and records for the President’s office

o Manage official documentation processes, including reviewing, issuing, and archiving documents while ensuring compliance with company policies and documentation standards.

· Events and Operational Support

o Organize or support executive meetings, workshops, and internal events

o Provide administrative support to any tasks requiring follow-up

o Ensure smooth day-to-day operation of the President’s office

Your areas of expertise

• Completed university degree in business administration, office management, or a related field

• Several years of experience in executive assistance, administrative management, or similar roles, ideally supporting senior leadership or president-level management

• Proven experience organizing and coordinating executive meetings, leadership activities, and high-level internal events

• Experience planning and executing large-scale corporate events (e.g., annual award ceremonies with several hundred participants)

• Strong organizational and coordination skills with attention to detail

• Ability to manage multiple priorities in a dynamic and international environment

• Ability to organize engagement activities that support collaboration and team morale in an international organization

• High level of discretion and professionalism when handling confidential information

Technical

• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Word, Excel)

• Image and video editing skills are a plus (such as Photoshop)

Personal Competencies

• Strong communication and interpersonal skills

• Structured and solution-oriented working style

• Ability to work independently while coordinating with multiple stakeholders

• Proactive and service-oriented approach

• Fluent in written and spoken English and Chinese; German language skills are a plus

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Your rewards of working here

· Our culture is characterized by innovative power and team spirit as well as the intensive exchange of knowledge and experience within our global network.

· We offer healthy meals ranging from traditional Chinese to western delicacies in our famous company canteen.

· To keep your development ongoing, you will find a broad range of training opportunities. Many online and face-to-face training programs incl. language courses in English and Mandarin.

· Our diverse and welcoming environment is shaped by different backgrounds and around 40 individual nationalities.

· Self-responsible work in a competent, motivated and constantly growing team.

Please send your application and CV (incl. cover letter and reference letters) in English.

Huawei is a leading global information and communications technology (ICT) solutions provider. Our ICT solutions, products and services are used in more than 170 countries and regions, serving over one-third of the world's population. With 197,000 employees, Huawei is committed to develop the future information society and build a Better Connected World.