Management Assistant (f/m/d)

As a Partner of Choice, the Global Business Services (GBS) shapes the Shared Services landscape of the future by providing smart and digital end-to-end solutions to over 100 Siemens entities across the world, in around 20 different languages.

Join our GBS team as Management Assistant (f/m/d) of our GBS H2R Head and help us provide valuable and outstanding business services to our customers! Our Hire-to-Retire business line delivers a variety of innovative Human Resources services along the complete lifecycle of an employee - from onboarding to off-boarding! We also provide services related to HR Administration, Payroll, Equity & Benefits and much more!

You’ll make an impact by

• Managing the administrative tasks of the Business Line Head, including scheduling appointments, coordinating daily workflows and managing internal and external correspondence.
• Planning and organizing workshops while providing content-related support for your team.
• Handling departmental P&O support activities, such as approving vacation requests, booking travel and processing travel expenses.
• Supporting the onboarding of new employees and acting as the go-to contact for all internal team processes.
• Resolving smaller IT-related issues such as setting up mobile devices or troubleshooting questions related to tools.
• Overseeing complete order processing, including obtaining and reviewing quotes, creating purchase orders and managing invoice processing.
• Building strong internal and external networks while independently coordinating activities with relevant contacts.
• Staying up-to-date with emerging tools and working methods and proactively integrating them into the team’s routine.
• Providing strategic support for projects and talent development programs within GBS, fostering collaboration in an international environment.
• Contributing fresh ideas and independently taking charge of their implementation.

This is how you'll win us over

• Education: You have a commercial apprenticeship in office administration/ communication, foreign languages, or a comparable qualification.
• Experience & Skills:
• Serveral years of relevant professional experience in team assistance/ secretarial services with demonstrated track record of supporting management at all hierarchical levels and interacting with external clients.
• Familiarity with GBS or shared services environments is a strong advantage.
• Proficient in MS Office 365 applications (e.g., MS Teams) and experienced in SAP, OneSRM and other administrative systems/tools.
• Comfortably skilled in incorporating social media tools and modern working methods into daily operations.
• Ways of working
• A forward-looking, structured, and independent work style combined with reliability, attention to detail, and flexibility.
• Resilience and a natural ability to organize, prioritize, and multitask effectively in dynamic environments.
• A robust service-oriented mindset with excellent organizational skills and customer focus.
• Enjoyment of new challenges and opportunities for innovation and personal growth.
• Languages: Business-fluent English and German language skills (spoken and written) are essential for this role.

You are much more than your qualifications, and we believe in the potential of every single candidate. We look forward to getting to know you!

At Siemens, we believe that feeling valued and included is the foundation for doing great work. That’s why we aim to create an inclusive workplace where everyone feels a sense of belonging, and where individual perspectives and experiences are celebrated. Our commitment to fairness and respect extends to every applicant.

As an equal opportunity employer , we welcome applications from individuals of all backgrounds and particularly encourage applications from persons with disabilities.

About us

At Hire to Retire (H2R) we offer global solutions and People services to help, guide and support a team member from onboarding to retirement - for the people to focus on their tasks while we take care of organizational-related topics in the background. Our powerful ecosystem of industry-leading technology, external and internal suppliers and our operational delivery centers are foundational to successful delivery.  

We believe in the value of industry best practice standards enabled by evolving technology and digitalization, focusing on people experience as key driver of our actions, the passion of our team and their ability to adapt in dynamic times. By doing so we deliver flexibility, quality, and efficiency for the businesses we partner with.

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